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Job Title: Shared Services Coordinator

Program: Finance & Administration


Clean Foundation is an independent, non-governmental charity that works to support the fair transition to a cleaner economy and greener society. We do this through collaboration, leadership, and a focus on the possible. We bring knowledge, tools and inspiration needed to encourage the actions that lead to positive environmental change.

Learn more about us and the work we do:

Summary of the Position:

The Shared Services Team contributes to realizing Clean’s success by providing high quality support to a diverse group of stakeholders (both internal and external), working across several initiatives.  Our team is comprised of great people who work hard to deliver great results to stakeholders, within a respectful and autonomous workplace. The Shared Services Coordinator will be accountable to provide support services including office and property management, office technology, human resources, occupational health and safety and finance and administration.  An important element of Clean is our organizational culture and how the culture is reflected in our physical space(s), we want to work (and invite our collaborators) into in a space that reflects our values of being open and welcoming, safe, respectful, environmentally-conscious, and productive while still being enjoyable. The Shared Services Coordinator will play a key role in creating and maintaining this atmosphere.

Duties and Responsibilities:

Managing Clean’s’ general information phone line and email, acting as the first point of contact for the organization.

Managing the in-office schedule, coordinating meeting rooms, event scheduling and related logistics

Managing all storage areas within the office and remote storage lockers

Order and maintain common office supply orders and related items.

Financial Support relating to accounts payable/expense tracking and reconciliations.

Critically review internal administration processes to identify opportunities to make systems more efficient, user-friendly and more cost effective.

Support Shared Services Team with administration of HR, IT, Safety, Finance and administration as needed (i.e. printer management, assistance with Fleet Management and other support as requested)

Ensure the office is neat and clean at all times.

Other duties as required to support the day-to-day operations of the office(s)

Education and Required Qualifications:

Post-secondary education in Business Administration or a related field, or equivalent combination of education and experience.

Superior organizational skills with the ability to plan, organize, and prioritize in a multifunctional role.

Strong time management and multi-tasking skills.

Ability to plan and establish clear priorities and objectives and to respect and exercise confidentiality.

Excellent oral and written communication skills.

Excellent interpersonal skills and demonstrated ability to work both independently and cooperatively as part of a team to meet organizational objectives.

Demonstrated initiative and ability to analyze and solve problems with minimal direction.

Superior attention to detail.

Experience with basic accounting tasks is an asset.

Experience working in the non-profit or small business sector is an asset.

Working Conditions:

  • Office environment with some need to travel locally.
  • 35-hour work week
  • Some overtime hours may be required, periodically, based on operational requirements.

Physical Requirements:

May require some heavy lifting, not to exceed 50lbs

Equity Hiring:

Clean is committed to Employment Equity and our goal is to be a diverse workforce that is representative at all job levels. Qualified self-identifying First Nations, Metis and Inuit, Visible Minority Groups, Persons with Disabilities and LGBTQ2+ applicants will be strongly considered for this position. If you are a member of one of the equity groups, you are encouraged to self-identify on either your cover letter or resume.

To apply for this job email your details to

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